Monday, 17 December 2012

Share the Holiday Cheer

The Share the Holiday Cheer initiative is coordinated through the University of Alberta International as a way of providing international students an opportunity to experience a traditional Canadian holiday dinner with faculty and staff. The program allows the respective groups to learn about each others cultures and traditions. The deadline for students and hosts is December 19th, 2012. Please visit the Share the Holiday Cheer website for more information.

Friday, 14 December 2012

December Year End Reminders

An email message was sent to All Staff, Graduate Students, and Postdoctoral Fellows to remind staff about important year end dates including the final pay day for 2012. Please view the Interdepartmental Correspondence for more information.

Wednesday, 12 December 2012

Tax Slip Availability

T4 & T4A tax slips for the 2012 tax year will be released in Bear Tracks on February 11, 2013. Printed tax slips will be mailed by the end of February 2013.

Tuesday, 11 December 2012

Happy Holidays from Human Resource Services

With 2012 coming to a close and the holiday season drawing near, the staff in Human Resource Services wish you a happy holiday and best wishes for a wonderful new year! May your holiday be filled with joy and laughter and may the cheer of the holiday season be with you throughout the year ahead.

HRDF Changes for January 2013

Wellness courses will no longer be funded from the HRDF. Wellness courses can be reimbursed from the support staff member's Personal Spending Account. After April 1, 2013, support staff can "borrow" a maximum of two years worth of funding or $1500.00 and will be ineligible to apply for funding from HRDF in the subsequent fiscal year.

Immigration News

Academic Services (Immigration) would like to share an announcement about the new Labour Market Opinion Application, a reminder about foreign student work requirements, and information about the upcoming Immigration Information Sessions.

Holiday and Winter Closure 2012/13

This year the University Holiday and Winter Closure starts on December 25, 2012 and ends on January 1, 2013. This means that the University of Alberta is officially open on Monday, December 24th. Staff may choose to take a vacation day on December 24th, subject to operational requirements and the approval of their supervisor.

HRS Closed for Winter Luncheon

HRS will be closed during the afternoon of Friday, December 14th for their annual Winter Luncheon. This closure includes the HRS reception desk. An emergency contact phone number will be shared on the recorded voicemail message and will also be available on posters displayed at reception for any visitors seeking assistance.

Monday, 26 November 2012

Bulletin #2: Support Staff Benefit Program Changes Effective January 1, 2013

As a result of the recent round of negotiations, agreement was reached to add two new benefits programs effective January 1, 2013. For more information please view Bulletin 2: Support Staff Benefit Program Changes Effective January 1, 2013 or visit the new Support Staff Health Spending Account Webpage or the Support Staff Personal Spending Account webpage.

Thursday, 8 November 2012

Payroll Updates

Payroll Operations has several topics to share including: Winter Closure Tips Sheets, Monthly & Semi-Monthly Pay in December, Holding Pay Cheques and the Territory Payroll Tax.

Support Staff Benchmarks Available

In response to the recommendations included in the Review Committee for Job Evaluation report, Compensation & Job Design will make the first category of support staff benchmarks (Administrative) available on the HRS website on November 15, 2012.

Academic Smart Forms

All levels of education should be included when creating Academic Smart Forms (e.g., adding a Bachelor’s degree as well as entering a Master’s degree). When a staff member’s level of education changes (e.g., Staff Member earns a PhD), the new education information needs to be added.

CAST Agreement Salary Scales

Under the CAST Agreement there are two salary scales: 1) for those who do not hold a PhD or equivalent; and 2) for those who hold a PhD or equivalent.

If at the time of hire a staff member does not hold a PhD or equivalent, that staff member is normally placed on a step using the non-PhD salary scale. If the PhD or equivalent is later completed, the staff member will be placed on a step using the PhD salary scale in the next appointment or the next Academic year (July-June), whichever comes first.

Work Exposure Programs for Persons with Disabilities

OLE and the University of Alberta are collaborating with EmployAbilities and On Site Placement Services to create voluntary opportunities for persons with disabilities to allow them to gain meaningful work experience.

Thursday, 11 October 2012

Payroll Updates

Payroll Operations has several updates to share including information about Vacation Reconciliations for Support Staff, Upcoming Payroll Deadlines, Winter Closure Pay Requirements and Support Staff Leaves.

Celebration of Service Letters

The Celebration of Service will be held on November 5th, 2012 and letters listing this year’s honorees will be sent to departments shortly. The celebration recognizes staff who have or will reach a milestone year in this calendar year, including individuals identified in PeopleSoft as retiring. Please note: the list will include individuals who reach a milestone in 2012 and have chosen to retire subsequent to a position disruption.

Relocation: Advance Notice Needed

The University's preferred moving companies -- Armstrong and Premiere -- require at least two months' notice of an upcoming relocation. If adequate notice is not provided they may not be able to accommodate the desired moving dates. Please contact if you have any questions about planning a relocation.

Thursday, 4 October 2012

New Technology for Academic Position Evaluations

Compensation & Job Design (CJD) is excited to announce the launch of a new technology for academic position evaluations including Administrative Professional Officer (APO), Temporary Administrative Professional (TAP) under the SOTS Agreement, Trust/Research Academic, and Faculty Service Officer (FSO).

Monday, 1 October 2012

2012 Canada Savings Bonds Campaign

The Canada Savings Bonds Payroll Savings Plan allows salaried employees to contribute to the plan through automatic payroll deductions. The Payroll Savings Plan campaign begins today and runs until November 1, 2012. All salaried staff are eligible to sign up for the payroll deduction by visiting CSB Online Services.

Tuesday, 25 September 2012

NASA Collective Agreement Posted

The draft version of the 2012 - 2015 NASA Collective Agreement has been posted on the Human Resource Services (HRS) website. Final editing and formatting will take place over the next few weeks; the final version of the agreement will be shared after the proofing phase is complete. Orders for printed copies of the agreement will be accepted once the final version is available.

Campus Flu Clinics

Influenza clinics are free of charge and are open to all students and staff at the University of Alberta. Clinics will run in SUB, November 6th to 9th, 9:00 AM to 3:00 PM daily.

Saturday, 22 September 2012

Bulletin #1: Support Staff Benefit Program Changes

As a result of the recent round of negotiations, agreement was reached to add a new Critical Illness Insurance Benefit and two additional optional plans: Family Accident Insurance and Dependent Life Insurance. Please view Bulletin #1: Support Staff Benefit Program Changes for more information.

Tuesday, 11 September 2012

Benefit Program Changes

All staff will receive an information package next week via campus mail that outlines changes to benefit programs. The changes include revisions to current programs i.e., Voluntary Accident Insurance (VAI) Plan (formerly Accidental Death and Dismemberment), Optional Dependent Life Insurance for Dependents and a new Critical Illness Insurance program for Support Staff.

Payroll Updates

Payroll Operations has several updates to share including information about minimum wage increases, Retro pay, the new Semi-Monthly Timesheet, Canada Savings Bonds, and Graduate Student Scholarship Payments.

General Information Sessions: NASA Collective Agreement Changes

Human Resource Services is offering general information sessions regarding changes to the support staff collective agreement. The last scheduled session will be held in Room L1-430 at the Edmonton Clinic Health Academy on September 20, 2012, from 1:30 – 3:00 PM. If you have any questions about the collective agreement changes, please contact your HR Consultant.

Duty to Accommodate During Recruitment

The goal of any hiring committee is to choose the best candidate based on the information gathered during the recruitment process. The University has a legal and ethical responsibility to ensure that all short-listed candidates have an equal opportunity to demonstrate their skills and abilities which may require a hiring unit to modify their recruitment process.

Immigration Updates

There are two important updates from Academic Services (Immigration) including a reminder about Appointment Letter Caveats for Non-Canadian Staff, and information about the Tehran embassy closure.

HRDF Learning Event Survey Announcement

The University of Alberta values learning and development for our employees. Through the
contributions of the HRDF Committee and Organizational Learning and Effectiveness, an
exciting learning event by support staff for support staff is being planned for mid-2013.

Upcoming HPaWS Leadership Workshops

If you work in a leadership or supervisory capacity, you may be interested in these fall semester workshops, courtesy of Health Promotion and WorkLife Services:

Thursday, 23 August 2012

Fall/Winter Hours

The University of Alberta will move to Fall/Winter hours on September 1, 2012. Employees with a regularly scheduled workday of 8:00 a.m. to 4:00 p.m. will revert to 8:30 a.m. to 4:30 p.m.

Tuesday, 21 August 2012

Academic Staff: Professional Expense Reimbursement Update

The PeopleSoft Financials 9.1 upgrade has changed the process for submitting Professional Expense Reimbursement (PER) claims. The revised instructions for submitting a PER Claim are available on Human Resource Services (HRS) website. If you have any questions, please e-mail the Professional Expense Reimbursement Program at or call 492-4679.

Friday, 10 August 2012

Payroll Updates

Payroll Operations has several important reminders to share as you prepare for hiring and rehiring this September.

Support Staff: HRDF Funding Allocation and Borrowing Changes

Recent negotiations have resulted in changes to the way the Human Resources Development Fund is administered. Important changes have been made to the allocation of funding and terms for borrowing.

Immigration: Work Permit Processing Times Increased

Government immigration services have been reduced resulting in some significantly increased waiting times for visas and work permits.

Academic Staff: Tenure and Promotion

The tenure and promotion of faculty makes July 1st a busy time for many departments. Updating the find a person directory to reflect these changes is a task that is easy to overlook. If you haven’t already done so, please contact your department telecom contact to notify them of the necessary changes that need to take place.

Friday, 3 August 2012

Academic Staff: PER Program Claim Submission Changes

Because of changes in the Professional Expense Reimbursement program claim submission procedure, the PER Administrator in HRS will not action claims received after 12 noon on Friday, August 10, 2012.

Wednesday, 1 August 2012

Support Staff: Salary Increase Payment Timeline

The 2% salary increase negotiated in the 2012-15 NASA settlement will be applied to NASA pay scales for the August 10, 2012 pay date. This increase will cover the July 16 - July 31, 2012 pay period.

Friday, 27 July 2012

Support Staff: Contribution Rate Increase

The Public Service Pension Plan (PSPP) announces a contribution rate increase effective January 1, 2013 for both employees and employers.

Tuesday, 24 July 2012

Support Staff: Retroactive Pay for Former Employees

Due to the ratification of the 2012-2015 NASA Collective Agreement, former NASA employees are entitled to receive retroactive pay for the period of time worked between April 1, 2012 and the end of their employment.

Friday, 20 July 2012

NASA Collective Agreement: Summary of Changes 2012-13

The University and NASA ratified a three year collective agreement effective July 19, 2012 through March 31, 2015.  For more information you can review the following highlights from the agreement or view the Collective Agreement Summary of Changes for 2012-13.

Tuesday, 10 July 2012

Semi-Monthly Time Sheet Available

The semi-monthly time sheet has been added to the HRS Forms Cabinet. The form currently contains the first two time periods in July and will be updated to add the remaining time periods as soon as possible.

Friday, 6 July 2012

Celebrating Excellence

Help us celebrate excellence! Nominate an outstanding peer or a co-worker for the Support Staff Recognition Awards and the Achievement Award for APO, FSO and Librarians. The nomination window will be open from July 1st to September 30, 2012.

Thursday, 5 July 2012

Academic Staff: Contribution Rate Increase

The Universities Academic Pension Plan (UAPP) announces a contribution rate increase effective July 1, 2012.

Friday, 22 June 2012

Hiring & Managing Newsletter

Human Resource Services (HRS) has recently redesigned the Hiring & Managing Newsletter and sent it to subscribers. Every month subscribers will receive timely and targeted news that has a direct impact on administrators and the hiring and managing staff at the University.

Pay Confirm Reminder: Last Biweekly Pay Period

The pay confirm date for the biweekly June 17th to June 30th pay period has changed; due dates for time sheets and pause dates for Smart Forms have also been revised. You can download the Biweekly Schedule from the HRS website. Please contact your Employment and Pay Advisor if you have any questions.

Semi-Monthly Pay Period Time Sheets

The semi-monthly pay period time sheets will be available for departments to run through operational reports on July 1st. Please contact your Employment and Pay Advisor if you have any questions.

Bear Tracks Scheduled Outage

As previously communicated by AIS, in order to move the semi-monthly pay cycle into production, Bear Tracks, Campus Solutions and HCM will not be available from 12:00 noon on Sunday, July 1, 2012 until 5:00 pm on Monday, July 2, 2012.

New Recruitment Advertising Agency: TMP

The University of Alberta is pleased to announce that they are contracting with TMP Worldwide for recruitment advertising and media placement services.

Academic Salary Scales

A reminder for HR personnel that the settlement for Academic Staff effective July 1, 2012 is 2%. The 2012-2013 Academic salary scales are available on the HRS website. 

Foreign Visitor Category Assessment

Faculties and departments are strongly encouraged to complete the Foreign Visitor Category Assessment form prior to inviting foreign nationals to the University on a temporary basis.

Tuesday, 19 June 2012

Strategic Plan for Human Resource Services

Human Resource Services is pleased to announce that the Strategic Plan for Human Resource Services 2012 - 2017 has been finalized and shared on the HRS website. The development of the plan is the result of collaboration and hard work; we thank you, our community, for your valuable input into the process. We look forward to seeing the plan come to life over the next five years.

Monday, 4 June 2012

Support Staff: Supplementary Health Care Coverage Changes

There have been three changes to supplementary health care coverage for Support Staff implemented effective June 1, 2012.

Friday, 18 May 2012

Committed to Aboriginal Inclusion

At the end of April 2012, the University of Alberta became the first university in Canada to join the Aboriginal Human Resource Council (AHRC) Leadership Circle.

Wednesday, 4 April 2012

Academic Staff Benefits Survey

AASUA members with benefits are invited to complete the Academic Staff Benefit Survey to provide valuable feedback to the joint Academic Benefits Management Committee (ABMC) about benefit priorities.

The deadline to complete the survey has been extended to April 13, 2012 at 4:30 p.m. All members will receive a reminder via email which will include a link to complete the survey.

Friday, 16 March 2012

Update: Posting Positions for Foreign Nationals

Service Canada has revised the requirements for posting positions on the Canada Job Bank (CJB). Departments are now required to provide a salary range when posting any position on the CJB, reflecting the salary range of the related Staff Agreement.

Thursday, 15 March 2012

University of Alberta Recognition Awards

The success of our institution relies heavily upon the contributions of its dedicated faculty and staff. Nominations are welcomed for the President's Achievement Award, the Excellence in Leadership Award, and the Excellence in Learning Support Award. Recognize a colleague or work team for their efforts - visit recognition programs to learn more about these awards and access nomination forms.

Immigration Updates

There have been several updates to Immigration that are important to share:

Wednesday, 29 February 2012

2012 Summer Student Employment Programs

The primary objective of government funded student summer employment programs is to support the creation of temporary jobs for full time students. The expectation is that the temporary jobs will benefit students financially, provide career related experience, and support community priorities.

Academic Staff: Upcoming Academic Review Dates

The following table has important dates for yearly Academic Staff reviews. Early submissions are welcomed and encouraged.

Tuesday, 28 February 2012

Academic Review Committee Convenes

The Academic Review Committee (ARC) for the Trust Research Academic Agreement (TRAS) has convened to negotiate revisions to the TRAS agreement.

Friday, 24 February 2012

Voluntary 5-day Personal Leave Plan 2012-2013

The Voluntary 5-day Personal Leave Plan (PLP) will be offered again in 2012-2013. The plan allows eligible Academic and Support staff to take five days of leave without pay and distributes the cost to the employee evenly over the plan period (July 1, 2012 to June 30, 2013).

Monday, 13 February 2012

Tax Slips Available

T4 & T4A tax slips for the 2011 tax year will be released in Bear Tracks on February 13, 2012. Printed tax slips will be mailed by the end of February 2012.

Friday, 10 February 2012

Semi-Monthly Pay Coming July 1, 2012

Beginning July 1, 2012, the U of A will introduce a new semi-monthly pay cycle for all NASA staff, graduate students, excluded students and postdoctoral fellows. The semi-monthly pay cycle will consolidate the current monthly and biweekly pay cycles into a combined pay cycle featuring two pay periods and two pay dates each month.

Thursday, 9 February 2012

Academic Staff: Retirement Options

Continuing Academic Staff Members governed by the Faculty, Faculty Service Officer, Administrative Professional Officer and Librarian staff agreements have several options for retirement including pre- and post-retirement options. Please contact Human Resource Services for more information about options and benefits.

Academic Staff: Child Birth Leave Tip Sheets

Child Birth Leave Tip Sheets have been added to the Academic Staff Maternity and Parental Leave webpage. These tip sheets will provide information about how to initiate your leave and who to contact for more information.

Friday, 3 February 2012

Academic Staff: UAPP Website Retirement Planner

The Retirement Planner on the Universities Academic Pension Plan (UAPP) website will not be accessible after 5:00 pm Friday February 3, 2012. It is anticipated it will be available on or before Monday February 13, 2012.

Monday, 16 January 2012

Staff Learning & Development Announces Name Change

This January, Staff Learning & Development changed its name to Organizational Learning and Effectiveness in order to more accurately reflect the nature and scope of the unit.

Wednesday, 4 January 2012

Academic Staff: Health Spending Allocation

The annual Health Spending Account (HSA) allocation, for eligible staff members, in an amount of $500 has been submitted to Sun Life and will be available in individual accounts on January 5, 2012.