Thursday, 11 October 2012

Payroll Updates

Payroll Operations has several updates to share including information about Vacation Reconciliations for Support Staff, Upcoming Payroll Deadlines, Winter Closure Pay Requirements and Support Staff Leaves.

Vacation Reconciliations for Support Staff
Effective November 1, 2012, Payroll Operations will no longer calculate and send vacation reconciliations  to departments for support staff terminations and transfers. Payroll Operations will rely on the department to conduct the reconciliation needed to report the amount of vacation to pay out or transfer on the Support Staff Notice of Termination form. Payroll Operations will provide departments with the necessary tools to process their vacation reconciliations by November 1, 2012.

Upcoming Payroll Deadlines
The payroll deadlines on the HRS website include important dates and deadlines that help the payroll process function smoothly. Payroll Operations has shared the payroll deadlines to help maintain their commitment to processing pay in the timeframe required. If you haven't already done so, please review the Semi-Monthly and Monthly deadlines.

Winter Closure Pay Requirements
To be paid for winter closure, auxiliary and regular support staff need to work their last normal working day prior to the winter closure and their first normal working day after the closure. If an auxiliary or regular support staff has an end date of December 31st, they are not eligible to be paid for winter closure.

Support Staff Leaves

Support Staff leaves need to be entered into the system as soon as possible so that proper terms and conditions can be applied. For example, if General Illness is not entered, vacation adjustments are not made and vacation balances are incorrect. Please notify Payroll Operations when a staff member returns from General Illness so that adjustments can be made to their vacation balances and appropriate accruals can be applied.

Please contact your Employment and Pay Advisor if you have any questions about these updates.