Wednesday, 13 November 2013

Payroll Updates

Payroll Operations would like to announce the Winter Closure Tips Sheets for 2013-14 and share reminders about holding paycheques and processing Territory Payroll Tax.

Winter Closure Tip Sheets 2013-14

The Winter Closure Tip Sheets for Operating and Trust Support Staff employees have been updated for the 2013-14 calendar year. These Tip Sheets provide clarification about eligibility for payment of winter closure. The Holiday/ Winter Closure 2013/2014 - Effect on Pay table provides details on how to pay employees who work during the winter closure. For further information visit the Statutory Holidays and Winter Closure webpage or contact your Employment and Pay Advisor.

Holding Paycheques

If you are holding paycheques that are less than six months from the cheque issue date they can be mailed to the employee after confirming the employee’s address in PeopleSoft HCM. Stale-dated cheques, that are more than six months past the cheque issue date, should be sent to Payroll Operations via campus mail before December 13, 2013.

Territory Payroll Tax

As a result of the Payroll Tax Act (1993), individuals working in either the Northwest Territories or Nunavut are required to pay the respective territory’s 2% Payroll Tax. The payroll tax must be deducted from the employee at the time of payment.

The payroll tax applies to all employees (staff, students, postdoctoral fellows) that work, perform duties, or provide services in the Northwest Territories and Nunavut. This tax applies regardless of the employee’s or employer’s province or territory of residence.

Departments/Faculties have the following responsibility during this process:

1) Notify your Employment and Pay Advisor of the Name & Person ID and time period of work for all employees who will be performing work in either territory.

2) Notify the employee/student that the payroll tax will be deducted from their pay.

Important Note: If at tax reporting time Payroll Operations determines that insufficient payroll tax was deducted for an employee, the department speed code that was charged for payment to the employee will be charged for the shortfall. If there was an over deduction of payroll tax, the employee will be refunded.

Please contact your Employment and Pay Advisor if you have any questions about these topics.