Since the beginning of PeopleSoft at the U of A, departments within the HCM have used a 7 (seven) digit number while departments within
To implement this change, Human Resource Services has been working with the Senior Financial Officers of all the affected areas to explain the change and address any potential numbering duplicates. HRS and IST have developed automated processes to update all employees' job records, position numbers, in-progress Smart Forms, HCM security as well as other data impacted by this change. Departments, units and faculties across campus will not be required to submit
How does this change impact you?
For all employee job actions (i.e., new appointments, rehires, salary changes, etc.) effective April 1, 2015 or later, you will now be required to use your 6 digit department number on your
When running HCM operational reports that allow you to select a department number or department range (i.e., Salary and Benefit Expenditure report), please use the 6 digit department numbers to retrieve data on or after April 1, 2015. On reports where historical data is also available (i.e., Position Budget, Position Detail, Staff Detail report), you may need to use both the old 7 digit department number range and the new 6 digit numbers to retrieve information effective prior to April 1, 2015.
If you are an authorized approver requesting HCM access for your staff, you will use the 6 digit department numbers in the department access section after April 1.
Are Speedcodes Changing as a Result?
Will department names in HCM change?
No, department naming will not be required to change as a result of the 6 six digit change. If you notice that the HCM department name is incorrect, please contact HRPSS@ualberta.ca and it will be corrected.
Overall, the impact to you and your faculty and staff should be minimal as HRS and IST are automating as much of the change as possible. Aligning department numbers between HCM and Financials will now allow easier integration and less manual processing when creating, updating or inactivating departments.
Who Can I Contact for More Information?
If you want to know more or have concerns with this change, please contact HR Systems and Reporting at firstname.lastname@example.org or the Senior Financial Officer in your faculty/unit.