Leave Replacements No Longer Require a New Position Number

Compensation, Job Design and Recruitment Services (CJD&R) has made changes to the leave replacement process. Many position types/categories no longer require a new position number for leave replacements.


NASA (Support) Leave Replacements:

New position numbers are no longer required for leave replacements as long as the following criteria is met:

• the job duties and grade remain the same;
• the fund source remains the same;
• the position has been evaluated by CJD&R in approximately the last 5 years.

Even if the criteria is met, ​C​JD&R will verify this information if the appointment is greater than 12 months in duration. In addition, before appointing a leave replacement, please submit an updated and signed Job Fact Sheet to hrcjd@ualberta.ca. ​Leave replacement appointments must be completed and submitted via paper Pay Action Form (PAF). Please ensure the appointment letter is attached and the position number is clearly indicated on the form. Also, be sure to indicate that it is a temporary replacement in the comments section of the PAF.​

APO Leaves

SOTS position numbers will continue to be assigned by Compensation, Job Design and Recruitment Services for APO leave replacements 12 months or greater in duration.

SOTS & TRAS Leaves
New position numbers are no longer required for leave replacements as long as the following criteria is met:

• the job responsibilities and evaluated level remain the same;
• the position remains governed by the same collective agreement;
• the position has been evaluated in the last 5 years.

For SOTS leave replacements, ePAFs should be originated using the original position number. Please ensure the appointment letter is attached and indicate that it is a temporary replacement in the comments section.​

For TRAS leave replacements, appointments must be completed and submitted via paper PAF. Please ensure the appointment letter is attached and the position number is clearly indicated on the PAF. Also, be sure to indicate that it is a temporary replacement in the comments section of the PAF.​ At this time, Smart Forms (ePAFs) cannot accept a Position Number; this fix is currently in progress.

Please contact Compensation, Job Design and Recruitment Services at hrcjd@ualberta.ca or Employment Services at employmentservices@ualberta.ca if you have any questions.