Wednesday, 28 March 2018

A New Way to Find HR Information

Human Resource Services (HRS) has migrated our websites to the current version of Sitecore, the institutional content management system.

As part of the update, we worked with the University Relations digital team to assess our goals, requirements and content. As a result of the findings, content was split into two websites based on audience:

Human Resource Services - https://www.ualberta.ca/human-resource-services


The HRS website is for human resource practitioners, management, and supervisors. It includes information on hiring, paying, managing and supporting employees.

Faculty and Staff - https://www.ualberta.ca/faculty-and-staff


Employees can now find all the information they need on the institutional Faculty and Staff web page. This includes information on employment, agreements, employee benefits, support for life events, resources for health and wellbeing, opportunities for learning and development and information about salary and tax.

As a result of the change, the HRS website now resides on the the secure ualberta domain. Our new address is https://www.ualberta.ca/human-resource-services. Please update your bookmarks. 

If you encounter any issues while using the new site, please use the Website Feedback form at the bottom left of the HRS website.

Thursday, 15 March 2018

Academic Appointments

Just a reminder that if you are offering academic appointments effective July 1, 2018 or later, please include the phrase "Subject to 2018 Negotiations" after "per annum or base salary" on the salary line of the applicable appointment letter.

Conflict of Interest in Hiring and Employment

University staff members are required to declare a conflict of interest when they may be or are involved in the hiring and employment of a family member or associated individual, or if a change in relationship occurs which redefines the status of an employee to that of a family member or associated individual.

EDI Week Keynote: "Spotlight on Race: Recruitment and Retention with an EDI Lens"

Equity, Diversity, Inclusion (EDI) Week 2018 is quickly approaching! Faculty, staff, students, and members of the public are invited to join us for our keynote presentation "Spotlight on Race: Recruitment and Retention with an EDI Lens" delivered by Dr. Carl E. James at 12:00 p.m. on Wednesday, March 21. Join Dr. James as he unpacks structures and mechanisms that serve to enhance or hinder equity in employment, especially for Black and Indigenous scholars, administrators, and support staff.

Upcoming HRS Website Upgrade

Human Resource Services will be moving our websites to the current version of Sitecore, the University's content management system (CMS). As part of this upgrade we are reorganizing our content based on audience. Information for people who do HR work on campus will remain on the HRS website; however, information for employees will move to the institutional Faculty and Staff website. This change will make it easier for both HR professionals and faculty & staff to find the information they need.

Separate Cheques for Student Awards, Scholarships and Fellowships

As a follow up to the HCM Production Notice sent March 1, 2018, starting with the pay period of February 16 – 28, 2018, students who have more than one appointment with taxable earnings and also receive a separate scholarship, award or bursary payment will now see two pay cheques. A separate payment for each cheque will be sent to the bank resulting in two bank deposits.

Wednesday, 14 March 2018

Holiday Pay

Effective January 1, 2018 Employment Standards changed on how Holiday Pay is calculated for Excluded Students and Academic Hourly employees. General Holiday pay is currently being administered by Central HR and requires no action from the department at this time. If an employee works on the holiday, you will need to pay these hours at 1.5 X overtime (TRC 615) when entering the time.

Tuesday, 13 March 2018

Processing Overload Teaching

Full-time faculty or full-time Academic Teaching Staff (ATS) members who teach additional courses on top of their regular responsibilities must be paid for the overload teaching as a salary supplement instead of creating a separate ATS contract. The salary supplement must be used regardless of whether or not the overload teaching occurs in their home department.

Monday, 12 March 2018

Phishing, Phone Calls, and Frauds: How to Stay Safe this Tax Season

Tax season is upon us: T4s are out, accountants are booked solid, and the filing deadline is just weeks away. In all the craze, it’s easy to forget about online security — and that’s exactly what cybercriminals are counting on. Learn more about How to Stay Safe this Tax Season.

Wednesday, 7 March 2018

Separate Cheques for Students with More Than One Appointment

Starting with the pay period of February 16 – 28, 2018, students who have more than one appointment with taxable earnings and also receive a separate scholarship, award or bursary payment will now see two paycheques. A separate payment for each cheque will be sent to the bank resulting in two bank deposits.

Monday, 5 March 2018

Reminder: Employee Appointment Dates

When offering an appointment to an employee who is moving from support staff to academic staff or management and professional staff (MAPS), or vice versa, please begin an employee’s new appointment date on the 1st or the 16th of the month whenever possible. This timing aligns with the semi-monthly (support staff) or monthly (all academic or MAPS) pay period and helps to ensure a smooth transition of the employee’s benefits, pension and pay. Through your continued cooperation HRS will be able to reconcile the different plans efficiently.